In some cases, the Ministry processes personal data when replying to parliamentary questions.
The Minister is regularly replying to questions from the Parliament regarding subjects within the Ministry’s area. Sometimes, personal data is being processed in order to be able to reply.
The purpose of processing personal data is to be able to make a reply to the parliamentary question.
The legal basis of the reply is the Danish Parliament’s order of business.
The Ministry will process personal data concerning the individual, who has raised the question before the Parliament. However, it might also be necessary to process personal data about other categories of individuals in order to be able to reply to a parliamentary question. This will depend on the specific question.
The Ministry will process contact information about the individual, who has raised the question before the Parliament. However, it might also be necessary to process other types of personal data in order to be able to reply. This will depend on the specific question.
Often it will be standard data, but in some cases, the processing might also include special categories of personal data.
In some cases, the Ministry will forward personal data to the Danish Agency for Institutions and Educational Grants or to the Danish Agency for Science and Higher Education. For instance, this could be the case if one of the agencies has to contribute to a specific reply. In some cases, personal data will be forwarded to the Parliament. Note that it is possible to contact the data protection officer for the agencies as mentioned in “general information”.
In most cases, personal data will originate from the parliamentary question.
Documents with personal data are filed in accordance with the rules set forth in the Access to Public Administration Files Act and is handed to the authorities in charge of storage in accordance with the Archives Act (approximately every 5 years). The Ministry will hand the data to the authorities in charge of archiving, but the Ministry will keep a copy of the data for approximately 5 years depending on the required period for filing. Hereafter, the Ministry deletes the data.
